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When can we use your information?

We collect and use your information in the following situations:

Where our use of your information is necessary for us to perform the contract or contracts that we have with you. These contracts include the terms and conditions of our procurement and any other agreements which we enter with you from time to time.

Where our use of your information is for the purposes of our legitimate interests we have made sure that your information, and your rights in relation to that information, are protected (for example, for investigating a public complaint on your behalf).

Where it is processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller the council will rely on public task as the basis to process personal data (for example, Planning).

Where we believe it is necessary to use your information to comply with a legal obligation to which we are subject, for example, we need to process personal data to comply with our legal obligation to disclose employee salary details to HMRC.

Where on occasions we rely on consent as the legal basis we will seek your consent at the time it gathers your personal data. You will normally be asked to provide a signature and indicate consent by ticking a box. There will be a clear explanation provided as to what you are consenting to (for example; we will rely on your consent to use your information for marketing to you by email, text message and other methods of electronic communication from time to time in accordance with your data choices).

Where we rely on consent to use your information, you have the right to withdraw that consent at any time. Please see the Your choices and rights section of this policy for more details.

Where in special circumstance or instances (for example, Civil emergency, the Council may rely on vital Interest to safeguard lives).